Mobility Information

The Student Mobility for Studies Call is open to all students studying fields specified in the QUOTA table. The students from fields that are not included in the QUOTA table are ineligible for this mobility.

Application Requirements

• The applicant has to be a full-time enrolled student (Bachelor, Master, or PhD) at the sending institutions that are given in the detailed quota table.
• The Cumulative General Point Average (CGPA) of the applicant has to be at least:
  • for undergraduate students (Bachelor) 2.20/4.00
  • for post-graduate students (Master or PhD) 2.50/4.00
• The English language level of the applicant must be at least B1 according to CEFR levels.
• The total duration of the mobility within the same study cycle (Bachelor, Master or PhD) cannot exceed 12 months (360 days).

Application Process

Interested students must submit the following documents in English to the Office of International Academic Relations.

 Required documents:

• Application form with photo (click here to download) (must be signed by the student and Erasmus/IRO coordinator)
• Passport Photo
• Proof of Enrolment (official document showing your current level of study).
• Copy of National ID Card
• Copy of International Passport
• Proof of Educational Degree (only for Master and PhD applicants)
  • for Master applicants last Bachelor Diploma
  • for PhD applicants both Bachelor and Master Diploma
• Official Transcript of Records in English showing CGPA score (if not available in English, an officially signed and stamped document by the university declaring CGPA is also accepted along with the original document.
• English Language Certificate (The results of exams held by the sending university can be used as well as other language certificates accepted by the sending university. For details on how language proficiency score will be calculated, please see Language Proficiency criteria.)

• OLS English Exam Result (Online Language Support system test provided by the Erasmus+ programme to show the effect of the mobility on students English Language Profici Online Language Support System)

• Valid certificate for disabled students (Certificate can be any document authorized by the applicant’s home country’s officials.).

• Draft Learning Agreement (Learning Agreement prepared by the student with the courses from the English course list provided, the students should choose the courses offered from the departments they’ll be studying.)
• Valid certificate for disabled students (Certificate can be any document authorized by the applicant’s home country’s officials.).
• Certificates of attendance of the participants’ previous Erasmus+ mobilities if the student participated in mobility previously.

Language Proficiency

English test will be organized by the AMIDEAST.

DEFINITIONS: Definition of Student Mobility for Studies (SMS)

• This mobility activity is carried out within the framework of existing inter institutional agreements of the higher education institution.
• The activity consists of the project coordinator and the student, who is registered in partner higher education institutions, to carry out a part of his/her education in the higher education institution that is partnered with an inter-institutional agreement.
• Students are expected to be sent/received to follow the program corresponding to 30 ECTS credits for one semester in order to do the work required by their diploma/degree.
• The minimum duration for mobility is 2 months. Mobilities less than 60 days will be ineligible, and the student will refund all grants.
• Students who meet the application requirements can benefit from the activity without a grant.

 QUOTA AND GRANT INFORMATION

Available Slot: ONE student.

The listed grant amount is the amount the student will receive if their mobility is exactly 5 months (every month is counted as 30 days). The grant amount will be recalculated based on actual mobility start date before the grant agreement is signed. If the end date of the mobility changes, the grant will be recalculated before the 2nd payment is made to the student at the end of their mobility. The dates for the mobility are decided based on Kastamonu University Academic Calendar and extended to give the incoming students the opportunity to settle in before their courses start and take make-up exams at the end of the semester if needed, the dates can differ according to faculties.

Travel Support

Travel Distances	Standard Travel Grant Amount (€)	Green Travel Grant Amount (€)
Between 10 and 99 KM	28	56
Between 100 and 499 KM	211	285
Between 500 and 1999 KM	309	417
Between 2000 and 2999 KM	395	535
Between 3000 and 3999 KM	580	785
Between 4000 and 7999 KM	1188	1188
8000 KM or more	1735	1735

 The Travel Grant amounts stated in the table above are for a round trip to/from Kastamonu University and will not be doubled for each trip. Participants will receive the Travel Grant only once.

Green Travel

Green travel is defined as the travel that uses low-emissions means of transport for the main part of the travel, such as bus, train or car-pooling. The participants will be asked to provide documents proving their way of travel to receive the Green Travel Grant amount. The Travel Grant and the Green Travel Grant will not be paid separately; the participants will receive only one of the travel grants.

Inclusion Support

Erasmus+ Inclusion Support is additional financial assistance provided to ensure the equal and active participation in the program of participants who require additional support due to physical, mental or health conditions (disability, chronic illness, etc.). People whose conditions are such that their participation in Erasmus+ would not be possible without extra financial support are participants potentially eligible for inclusion support.

Once an individual is found eligible to participate in the programme and receive inclusion support, the approximate additional costs will be determined. Subsequently, the participant can request additional grant support. The participant can request additional grant support during the term of the agreement, however, in any case, the application for such requests must be completed up to 60 days before the agreement’s expiration date. The participant cannot request additional grant support once the mobility period expires. The application form must include a statement explaining why the applicant needs inclusion support, and any relevant documents proving their condition must be attached to the form (For instance, if the applicant requests inclusion support due to their disability, they must attach a medical report (the report must be issued within 3 months before the application) which includes the information about the disability and the level of the disability, or a copy of their disability ID card. A medical report is also required for people with chronic diseases.). Additionally, the necessary documents (including that the receiving higher education institution is informed of the guest student/staff member is a participant with special needs and the institution’s undertaking that it has the necessary equipment to host the participant with special needs) must be attached to the form. The additional grant amounts and the grounds for such request must be explained in detail in the form as requested. The requested additional grant for inclusion support must be directly related to the purpose of enabling the applicant’s participation in the mobility.

Higher education institutions are responsible for ensuring the application forms are correct and complete. The necessary arrangements to meet the students’/staff members’ needs must be made by the receiving higher education institution. The National Agency will examine the additional grant application and decide whether to give the applicant an additional grant, and the amount of the additional grant. The final additional grant will be given to the participants eligible to receive inclusion support based on real costs. At the end of the mobility period, the receipts of the relevant expenses relating to the additional grant must be obtained and kept in the participant’s file for future reference. Undocumented expenses will not be deemed valid, even if they are charged against the students’ amount of grant specified in the agreement.

If you think you’re in need of the support provided through inclusion support, please contact the Erasmus Office/IRO at your institution.

 AVAILABLE DEPARTMENTS

1. Faculty of Economics and Administrative Sciences/ Political Science and Public Administration (BA)
2. Faculty of Engineering and Architecture/ Computer Engineering (BS)
3. Faculty of Health Sciences/ Midwifery (BS)
4. Faculty of Health Sciences/ Nursing (BS)
5. Faculty of Health Sciences/ Nutrition and Dietetics (BS)
6. Faculty of Humanities and Social Sciences/ Psychology (BA)

Applications from students studying in fields outside of the departments specified in this table will not be accepted.

The programs listed are the available programs at Kastamonu University for mobility, the language of education at Kastamonu University is Turkish. The list of available courses in English can be reached through the link below; List of Courses offered in English

EVALUATION CRITERIA

Criteria	Score
Academic achievement level (Cumulative Grade Point Average)	50% (out of 100 points)
Language proficiency level	50% (out of 100 points)
Disabled students (with a valid certificate)	15
Students who have previously benefited from Erasmus+ programme within the same education level, with or without a grant (for each activity previously benefited)	-10
Participating in mobility in the country of citizenship	-10

 Explanations:

B1 level of English according to CEFR (Common European Framework of Reference for Languages) is required. The language score will be converted to a 100-point scale based on the reference table below to calculate a total point.

Reference Table for Conversion of CEFR levels to 100-point scale

CEFR Levels	Points (100 scale)
C2	100
C1	95
B2	75
B1	55

In case of equality in the ranking, the following criteria shall be applied respectively until the equality is broken:

• Student with a higher CGPA
• Student who is in a higher grade in the same level of education (associate/undergraduate/master/PhD)

CALENDAR

EVENT	DATE
Call Date	17.05.2026
Beginning of the nomination period	20.05.2026
Nomination Deadline	20.06.2025, 23.59
Mobility Dates	September 2026 – January 2027

 Explanations:

Call Date: The announcement of the call to partner universities.
Beginning of the nomination period: The first day the nominations will be accepted.
Nomination Deadline: The last day to submit nomination files.
Mobility Dates: The exact dates of the mobility will be announced when the academic calendar of Kastamonu University for the 2026/2027 Academic Year is set.

DEDUCTIONS FROM THE GRANT

The higher education institution makes a grant deduction in the following cases, provided that it is announced before the mobility and stipulated in the contract:

1. If the documents proving participation in the mobility are not submitted, the mobility will be deemed invalid and the grant will not be paid to the participant, and the initially paid grant will be collected. In addition, grant deductions are made for activities that occur less than planned or are not appropriate.
2. The institution has the right not to pay all or part of the remaining grants (30%) of students whose failure in the activity is documented due to absence or non-participation or academic failure at the end of the mobility. In this case, the final decision to be taken after the necessary review belongs to the Erasmus Mobility Selection and Planning Committee at the coordinator institution.
3. Participants who do not deliver the requested information and documents during and after the mobility, who cannot be reached through communication channels such as the Institution’s e-mail, etc., and who do not respond may be asked to return the first portion of their grants.
4. If the participant terminates the contract prematurely, the participant must repay the part of the grant already paid, unless otherwise agreed with the institution. However, in cases where the participant cannot complete the mobility activities due to force majeure, the participant has the right to receive the grant amount corresponding to the actual duration of the mobility period. The remaining funds must be returned unless otherwise agreed with the institution. Such cases shall be reported by the institution and accepted by the Turkish National Agency.
5. Except for technical reasons, participants who do not fill out the participant survey will be deducted at the rate of 20% of the total grant calculated according to the total number of activity days and distance band on which the grant is calculated.

 SITUATIONS FOR WHICH THERE ARE NO PROVISIONS

On matters not included in this announcement text, the Erasmus+ Program Guide for the relevant call year published by the European Commission, T.R. Erasmus+ Handbook for Higher Education Institutions for the relevant call year published by the Ministry of Foreign Affairs, Directorate for European Union Affairs, European Union Education and Youth Programs Center (Turkish National Agency), T.R. Procedures are carried out within the framework of Kastamonu University International Relations Office Directive and Erasmus Program Directive.

T.R. Erasmus+ Handbook for Higher Education Institutions

Erasmus+ Learning Agreement, Student Mobility for Studies, International Mobility (KA171) [DOC]

CONTACT INFORMATION OF THE INTERNATIONAL ACADEMIC RELATIONS OFFICE

• iaro@alquds.edu
• mobility@alquds.edu