| AQU – Procedures for Incoming Students | ||
| Workflow | Responsibility | |
| Academic International Relations Office (AIRO) under the capacity of the Academic Affairs Office (AAO) | AAO | |
| Step 1 | IAO will communicate with applicants to: | AIRO |
| 1 | Request the following documents from foreign students: – Filled and signed AQU exchange application form – Filled and signed Proposed Study Program – Copy of graduation certificate or academic record (certified copies) – Letter of motivation – 1 Recommendation letter – CV – Proof of English proficiency, – Copy of valid passport. | AIRO |
| 2 | Provide following information & guidelines to the students: – Course offers avaiable at AQU corresponding with the applicant’s studies in English and/or in Arabic – Fees for studies – ECTS equations – Registration procedures – General information about visa formalities, – Information related to accommodation facilities, – Local customs and traditions, – Cultural events and sights – Travel opportunities | AIRO |
| Step 2 | Financial issues: Department of Finance will activate a student profile | AIRO & AAO with Financial Department |
| Step 3 | Accomodation: The AIRO will provide information in different housing opportunities and costs and the respective rules and conditions | AQU housing diretor through AIRO |
| Step 4 | Registration Upon the student’s arrival, AIRO staff in cooperation with AAO and the Department for Admission will give guidance for the: – Issueing of the student card – Activation of the student profile and the e-class access through the IT center | AIRO, AAO and Admission Department |
| Step 5 | AIRO in cooperate with Public Relations (PR) office will provide guidance issues related to university studies and daily life | AIRO & PR |